Running a club involves a lot of work. Collecting money from members is fundamental, but whilst collecting payments allows the club to run, there are plenty of other tasks competing for your attention too.
Collecting member payments online has a number of benefits, which we’ll look at here. When paired with an online member payment solution, a lot of the work involved in collecting those payments manually can be reduced or eliminated entirely. Let’s get into it!
Save time
Your time is precious. Anything you can do to minimise admin work frees you up for other important club tasks. …
As a club treasurer or secretary, the club’s finances and understanding upcoming payments are of utmost importance, so you can predict cash flow. Being in-the-know is crucial, and these are figures that are checked frequently, so we’ve made them front-and-centre in Payzip.
At-a-glance dashboard information
If you used version 1 of Payzip, you’ll know it only had two states for categorising invoice amounts: due and paid. Of course, real-world invoices don’t work this way — you have a limited amount of time to pay, and then the amount becomes overdue. This helps you separate what items need actioning right now from what needs a gentle nudge over the coming days and weeks.
We’ve introduced overdue as a status in Payzip. Now, when you create and send an invoice, the amount is owed before the specified due date, and overdue once it elapses, as you’d expect…
Using email to help collect your club’s money is great. It’s fast, convenient, and well-understood as a communication method (it should be — the first email is nearly 50 years old!). However, it’s not perfect.
The chances are you’re gathering your members’ email addresses by hand. Either you’re typing them in, or they are, somewhere, and it’s easy to make a mistake. A “.com” instead of a “.co.uk”. The address they gave you a couple of years back might no longer be valid. …
As a treasurer or membership secretary, there are lots of ways you can ask members to pay the club. We’ve seen organisations switch to digital options during the COVID-19 pandemic, to reduce in-person contact at training or rehearsal. Let’s look at the main payment methods, and their pros and cons:
Payment methods
Cash and cheques
These are the most time-consuming for you, and potentially the most expensive. You’ll have to record the payment in the club’s accounts and physically visit the bank in order to deposit the payments. Some banks have made this easier by incorporating cheque clearing by photo in their apps, so at…
Payzip is a safe, simple way to collect money for your organisation. That might be a football club, a choir, a hockey league, a national athletics governing body, or pretty much any other (legal!) member-based organisation.
It works by defining what you need to collect money for, and how much, then it helps you quickly customise and send those invoices to your whole team, a group, or individual members.
Payzip’s focus is on simplicity, so you can get going, get paid, and get on with something else.
We’ve been working with UK organisations like yours for over 7 years, and…
